How to Check Others’ Calendars in Outlook 365

August 19, 2022
Natalie Thorburn

Microsoft Outlook calendars are commonly used by teams in office setup to schedule meetings, assign tasks, monitor their progress, and do other simple group tasks. Sometimes, the Outlook calendar is integrated with SharePoint calendars to enhance collaboration in teams. Regardless, you can see other team members’ calendars in Outlook 365 if you know to go about it.

It is essential for all team members to know how to check others’ calendars in Outlook 365. It will help everyone not to miss important tasks, schedules, and other activities that they are intended to see and act on.

This article will guide you on how to go about this and why it is important in a team that appreciates efficient collaboration.

Checking Others’ Calendars in Outlook 365

Any team member can view Outlook 365 calendars that have been shared with them. After all, this is the main reason why people share calendars. The Outlook view team member calendar process is as follows:

On the “calendar” tab, navigate to “open calendar” and then “open shared calendar.”

The next step is to open the calendar of your choice by clicking the name of the person who shared the calendar.

This is how to check others calendar in Outlook 365, but there is a lot more to know about a shared calendar. Keep reading to learn more.

Things to Know About Shared Calendars in Outlook 365

The Office 365 ‘view another user's calendar’ option is amazing whether you are using Outlook, SharePoint, or any other integrated tool. It helps teams to collaborate easily. However, knowing how to check others’ calendar in Outlook 365 is not enough. You need to know what else you can do with such as calendar. Here are some important insights to know:

Viewers typically see a default calendar that was shared. Therefore, you cannot see other calendars created by the same person unless they share them with you as well.

The person sharing the calendar must have granted you permission to open it. The permission gives viewers different rights such as view only, edit calendar, add activities, comment, and do many other things.

You can view many calendars shared by different people side by side. Now that you have learned how to check others calendar in Outlook 365, you should follow this process to view all of them. However, opening many calendars at the same time limits the detail you can see per calendar. Hence, planning is essential to know which calendars you need to look at.

Lastly, it is worth noting that the creator of the calendar can change the permission and items others can see whenever they want.


Now that you know how to check others calendar in Outlook 365, you should open the shared calendars regularly so you do not miss anything important shared by the team members. The more you interact with Outlook calendars or any other, the more you will learn more and better you will become.



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