How to Restore QuickBooks Company File from Backup?

December 29, 2023
Natalie Thorburn

Often, QuickBooks users find themselves in situations that call for restoring the QuickBooks company file from local backup. Let’s take a look at some situations and issues that compels the users to restore the backup company file:

  • Unable to open company file after DB32 update.
  • QuickBooks migration failed unexpectedly.
  • Fail to Access data in the company file.
  • The company file is damaged or corrupted.
  • Mistakenly deleted some data and need to undo the latest changes.

In this post, we will explain how to restore QuickBooks company files from backup. We will also mention an optimal QBW file repair method you can use in case the backup is not available or is obsolete.

Methods to Restore QuickBooks Company File from Backup

QuickBooks creates .QBB file to store the company file backup. Here are the steps to use the QBB file to restore the data.

Note: Before restoring, make sure to move the backup file to your local hard drive, if it is stored on an external device.

  • Open your QuickBooks application.
  • Click the File menu and then click Open or Restore Company.
  • Click Restore a backup copy and click the Next option.
  • Click on the option labeled “Local Backup” and then click Next.
  • Browse your system for your backup company file (with extension .qbb).
  • Select a location where you want to save the restored company file and then click Open.
  • Click Save.


Make sure the QBW file folder and the folder in which you save the restored file are different. If you have opened the QBW file in the same folder, then you will see the “overwrite your data” message. You can rename the file to prevent overwriting.

What to do if the restore operation failed?

Sometimes, you fail to restore the company file from the backup. This may happen due to the following reasons:

  • The company file is corrupted.
  • The backup file was restored over an existing QBW file.
  • The company file name contains special characters.
  • You’re trying to restore the incorrect backup file.
  • The backup file is not compatible with the current version of your QuickBooks file.
  • Some important components from the backup file are missing.
  • You don’t have permission to access the folder in which your backup file is stored.
  • Your backup file size is less than 6 MB.

If the backup restore fails due to any of the reasons, then you can refer the Intuit document to get the help to resolve the restore failure issues. If nothing works or the "backup restore" issue has occurred due to severely corrupted company file, you can try a professional QuickBooks repair tool to repair the corrupt file and restore the data. Stellar Repair for QuickBooks is one such tool that can repair highly damaged QBW files. Also, it maintains data integrity and precision while performing the restore operation. The tool is compatible with Windows 11, 10, and older versions. You can use it to repair the QBW files of QuickBooks of multiple country editions, including the USA and Australia.

Following are the steps to repair QuickBooks company file (QBW) using the tool:

  • Download, install, and launch Stellar Repair for QuickBooks.

  • On the tool’s main page, click Browse to select the company file you want to repair and click OK.
  • Next, click Scan.

  • The file scan gets started. After this, a window displays the scanning process summary. Click OK.

  • The tool shows a preview of all the recoverable data of the company file.

  • Click the Save option to save the repaired file.

To Conclude

In this post, we have mentioned the steps to restore QuickBooks company file from backup. It also outlined an alternative solution - Stellar Repair for QuickBooks that can come in handy in case the restore operation failed. It is a reliable QuickBooks file repair tool that can quickly repair damaged or corrupted QuickBooks company file and restore all its data with complete integrity. It also allows the recovery of data from QuickBooks backup file (QBB).


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