How to Swap Columns in Excel

October 26, 2023
David Sunnyside

In Excel tables, columns are used to organize data in rows. However, columns sometimes need to be moved or swapped for a variety of reasons. For example, you might want to change the order of the columns to match a specific formatting requirement or to create a more logical table structure. Luckily, swapping columns in excel is a fairly simple task that can be done with just a few clicks. In this article, we will discuss how to swap columns in Excel and provide several different methods for doing so.

The first step to swapping columns in excel is to identify which columns need to be changed and where they are located within the spreadsheet. This step is important because it ensures that the correct data will be swapped into the proper location. It is also a good idea to back up the original data before performing any formula-based operations.

Once you have identified the columns that need to be swapped, select them by clicking on their headers. Next, right-click on the column and select 'Cut' from the drop-down menu or press Ctrl + X to cut the column. Finally, select the destination column and either drag the cut column to its new location or use the 'Paste Transpose' option from the Home tab to move the columns to their correct locations.

If you prefer using keyboard shortcuts, the next method for swapping columns in excel is to select the first column that needs to be moved and then press Alt + Shift and Down array button simultaneously on your keyboard. This will highlight all the columns between the selected column and the desired column. Now, left click on the edge of the column and hold the Shift key. Drag the column to the correct position and a '|' line will appear, showing where the second column will go in its place.

David Sunnyside
Co-founder of Urban Splatter • Digital Marketer • Engineer • Meditator
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