Planning a productive virtual team event: Tips and Strategies

February 21, 2023
Natalie Thorburn

Virtual team events can be a great way to connect with your team members and build stronger relationships while working remotely. But how do you ensure that the event is productive and successful? Here are some virtual events ideas to consider when planning your next virtual team event.

Tips for Planning a Productive Virtual Team Event

When planning a virtual team event, the first step is to decide on a platform that can accommodate all members of the team. Choose a secure platform that allows for video and audio communication, as well as instant messaging. Identify the team members and any other stakeholders that need to be involved. Create a timeline for the event which can include the date and time of the meeting, allotted time per topic, and an agenda with all topics to be discussed. It is important to allow for open dialogue and encourage team members to be engaged. Provide a clear outline of rules to ensure that all participants stay on track, remain respectful of one another, and keep the conversation professional yet lighthearted. With careful planning, a virtual team event can be successful and enjoyable for all participants.

Establish a goal for the virtual event; this could be anything from introducing new team members to gathering feedback on projects. It will help to keep the conversation focused and productive, while also encouraging engagement from all team members. Once the goal is determined, it is important to consider the size of the event and how many people will be participating. From there, create an agenda with topics that support the overall goal of the virtual team event. Make sure to explain the purpose of each topic before starting a discussion, and provide ample time for team members to discuss the subject at hand. Encourage other points of view while also steering conversations back to the topic when necessary. Finally, wrap up with a summary of what was discussed to keep everyone informed and on track with what was accomplished. Planning a successful virtual team event requires diligent preparation and organization, but if done right can help bring teams together and strengthen bonds.

Strategies for Executing a Successful Virtual Event

Establish clear goals and objectives for the virtual event - this helps ensure that all attendees understand the purpose of the event and can work together to achieve it. When planning a virtual team event, it is important to ensure that everyone has an understanding of the purpose and expectations for the event. This includes setting clear objectives so that everyone is working towards a common goal. Additionally, it is important to consider how you want to measure success after the event has concluded. By making sure that you have established measurable outcomes, you can use these metrics to evaluate the event’s success. Lastly, be sure to set realistic timelines and work with your team on a plan to stay organized and productive throughout the event. With these steps in place, hosting a successful virtual team event is easier than ever before!

Design a reliable technical infrastructure to support the virtual event - this includes things like having multiple video conferencing options, audio quality, and other aspects of the technology that will enable participants to interact seamlessly. The chosen technology must be well-tested and reliable as this will ensure the smooth running of the virtual team event. To plan a successful virtual team event, it is necessary to consider the type of activities that will be included. This can include breakout sessions, team-building activities, presentations, and other interactive tasks. Once the type of activities has been decided on, it is important to ensure that all the participants have sufficient access to the necessary materials for each task such as videos, documents, and directions for completing tasks. Additionally, it is important to build contingencies in case of problems occur during the virtual team event. Having an alternative plan in place will help keep things running smoothly if any issues arise.

Use an interactive platform to facilitate engagement during the event - this could include polling, Q&A sessions, and other activities that will help keep everyone engaged and connected also, to make a virtual team event successful, it is important to use an interactive platform to facilitate engagement.


In conclusion, virtual team events can be a great way to build relationships and encourage productivity within your remote teams. Making sure that you plan the event with clear goals and objectives in mind, as well as having an organized agenda, will help ensure the success of your virtual team event. Additionally, giving your team members the space to work together and collaborate is essential. With the right planning, preparation and execution, your next virtual team event can be a productive and successful experience.



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